Recruitment under Chapter 6 Allocation of Research Staff, as well as Technical and Operational Research Staff

With a view to ensuring open, transparent, and merit- and skill-based recruitment processes for research staff, and in accordance with the principles set out in the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers the University of the Balearic Islands , through the present regulations aligns itself with European Union principles aimed at developing a European labour market for researchers that is appealing, open and viable, and where general conditions enable highly qualified research staff to be hired and retained in environments that foster performance and productivity.

In this sense, the UIB formally committed to the European Commission to adhere to the principles set out in the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers on 19^th February 2018. In turn, on 14^th November 2019 the UIB sent the necessary documentation to the European Commission to pass the first implementation stage of the Human Resources Strategy for Researchers (HRS4R).

The European Commission, through EURAXESS, granted the UIB the HR Excellence in Research Award on 26^th July 2020. A period of two years then commenced for full implementation.

In light of the above, the Governing Council has approved Regulatory Agreement 14540/2022 of 15^th June, governing recruitment of research staff under chapter 6 allocation in the university budget, as well as technical or operational research staff.

Call Procedure for Supervisors

The UIB recruitment procedure for research staff, as well as technical and operational research staff under research projects, agreements, accords or similar structures with chapter 6 funding from the budget of the University of the Balearic Islands is governed by Regulatory Agreement 14540/2022 of 15^th June.

Recruitment Proposal

Remuneration: the Board of Directors has approved and published a salary table specifying the corresponding categories and the remuneration for hiring research staff, technical staff and research support managers. For more information, consult the remuneration page.
In order to begin recruitment procedures, the supervisor must fill in the recruitment proposal form available on the Research Staff Portal (PPI)
The Research Area (AI) website shall publish the deadlines for submitting recruitment proposals for each call
As a minimum requirement, the recruitment proposal must state the category, duration, working hours, schedule, location of service provision, supervisor, purpose and area of recruitment, the framework activity reference, the salary and other items required for publication on platforms such as EURAXESS
The recruitment proposal form may be filled out in Catalan, Spanish and English.

N.B.: If the likely applicant does not hold Spanish citizenship, prior procedures must be undertaken with immigration authorities. You are advised to speak sufficiently in advance with Mr Gaspar Pizà, Head of the UIB Payroll and Social Security Service.

Administrative Review of Proposals

Recruitment proposals shall be subject to administrative review to look at their financial viability and suitability for the proposed funding source
Recruitment proposal files shall be submitted to the Research Area or the service responsible for managing research
Where the Research Area does not have documentation regarding the framework activity that enables the technical and financial viability of the recruitment, it shall request it from the supervisor
Where applicable, the Language Service—or the service with the corresponding duties—shall translate and edit the recruitment offer text in Catalan and English
Recruitment proposals that pass administrative review shall be notified to the corresponding administrative services, who shall reserve an allocation of funds.

Contract Length

Employment contracts signed within the scope of Regulatory Agreement 14540/2022 of 15^th June are always linked to the performance period of the tasks subject to the contract or the performance period for the framework activity or the corresponding funding source.

Notification of the Conclusion of the Contract or Framework Activity Performance Period

The Research Area shall notify the recruited staff and supervisors regarding the termination of the current contract or the conclusion date for the tasks subject to the contract at least 30 working days in advance. The conclusion notification will include an initial indication as to whether the contract will be definitively terminated or extended:
1. If the supervisor states that the contract must be definitively terminated, the service will perform the corresponding procedures
2. In the event that the supervisor states her/his intention to extend the contract term, this indication shall not mean that the corresponding accounting procedures are automatically carried out: they must be done in line with the PPI proposal procedure
3. Where the recruitment supervisor has not made any indication by the contract termination date or the conclusion date for the tasks subject to the contract, the contract termination procedure shall be started and, consequently, the employment relationship shall be terminated.

Contract Extension

Extension applications for recruitment proposals prior to Regulatory Agreement 14540/2022 of 15^th June must be done via the form available here.
Extension applications for contracts under Regulatory Agreement 14540/2022 of 15^th June, where applicable, must be submitted by the recruitment supervisors through the procedure enabled for this purpose on the Research Staff Portal.
The maximum deadline for submitting extension applications is fifteen working days before the conclusion date of the performance period for the tasks subject to the current contract.

Contract Termination

In the event of early termination of the employment contract, and as long as it has been indicated in the selection process, the next alternate on the list of candidates in order of ranking may take over the position without a new recruitment procedure or new publicity for the job offer having to be undertaken. Alternates may be hired no later than one year from the initial start date of the position and where there are six or more months left to run until the date set out in article 12 of this regulation. The alternate shall be hired in the same conditions and for the time remaining of the performance period for the tasks subject to the contract, or for the performance period of the framework activity or corresponding funding source, in accordance with the call
Where at the end of the fixed-term contract—due to expiry of the agreed term—the statutory redundancy payment is due, it should preferably be linked to the project, agreement, accord or similar. With regard to permanent contracts, the necessary mechanisms shall be established to be in accordance with current labour law.

Information for candidates

Candidate Applications

Foreign individuals interested in being candidates for recruitment must apply by filling in the relevant general application form, where they authorise a duly authorised civil servant at the University of the Balearic Islands to register and submit all the documentation requested in the Call for applications. This authorisation is granted in accordance with the provisions of the ‘RESOLUTION of the Office of the Secretary General of 19th May 2022 whereby the consolidated version of the instruction on registration and registration support points is made public’, and subsequent amendments thereof. Applicants should send the availabe form at Researcher Portal and documents required in the job offer to the Email address: forhu.contractacio@uib.es.

To consult the procedure, you can open this infographic

If you would like to know which contracts are currently available, please see the current open calls.

Within three days from the application submission deadline, the provisional list of admitted and excluded candidates on the current open calls shall be published.

Possible amendments or claims regarding the provisional list must be submitted over the UIB e-services portal within three days, starting from the day after the list is published. Where all applications are admitted, this procedure and deadline shall not apply, which must be stated in the award decision.

The final official list of admitted and excluded candidates shall be published on the current open calls on the next working day after the deadline set out in the point above, and be signed by the relevant Pro-Vice-Chancellor for research (or delegated representative).

Candidate Selection

Candidate selection shall be carried out by a selection committee whose members shall be established for each call, where applicable.

The committee secretary shall write up minutes which shall serve as the provisional decision which shall state the list of assessed and selected candidates with their respective scores, where applicable. The provisional decision shall, where applicable, identify the selected candidate and possible alternates (DNI, NIE, passport or similar) with the order of ranking set by the selection committee, as well as the score awarded.

The secretary of the commission will draw up a record, which will act as a provisional resolution, which will include the list of evaluated and selected applicants, if applicable, with the respective score obtained. The provisional resolution will contain, if applicable, the identification of the selected person and possible substitutes (DNI, passport, NIE or similar) with the order of priority established by the selection committee and the score obtained.

Selection Process Result

The selection committee shall publish the provisional decision with the selection process result on the current open calls the day after the decision was agreed.

Candidates shall be sent an individual report including the result of the selection process and an assessment of their application, with particular focus on the application’s strengths and weaknesses.

Candidates may appeal against the provisional decision by writing to the chair of the selection committee within three days from the day after the decision is published.

Where positions are not filled, the reasons for this must be specifically provided.

The final selection decision shall be published no later than five days from the day following publication of the provisional decision.

Candidates may appeal against the final selection decision by writing to the Vice Chancellor within one month from the day after the decision is published.